Project Name: Purchase of One (1) Motor Vehicle for the Official Use of the Embassy


Approved Budget for the Contract: Three Million Five Hundred Pesos Only Php 3,500,000.00

(Seventy One Thousand Two Hundred and Sixty Eight and 58/100 US Dollars Only)


Procuring Entity: The Embassy of the Republic of the Philippines

 Kirchenfeldstrasse 73-75, Berne, 3005, Switzerland





Second Invitation to Bid


1. The Philippine Embassy in Berne, Switzerland, through the authorized appropriations under FY 2016 General Appropriation Act,  intends  to  apply  the sum of Three million and Five Hundred Pesos Only (Php 3,500,000) (Seventy One Thousand Two Hundred and Sixty Eight and 58/100 US Dollars only (US$71,268.58) being the Approved  Budget  for the Contract (ABC), to payments under the contract for the "Procurement of Motor for CY 2016." Bids received in excess of the ABC shall be automatically reject at bidopening.

2. The Philippine Embassy in Berne-Bids and Awards Committee (BAC) now invites bids for the "Procurement of Motor Vehicle for CY 2016," described as follows:


Project Specification

Approved Budget for the Contract

Non-refundable Bid Fees


Sports  Utility Vehicle with an engine displacement exceeding 3000 cc, gasoline-fed, 4 wheel drive




CHF 100.00 (Php


ThePhilippineEmbassyBerne-BAChasscheduledthefollowingactivitiesfor the saidProject.


Pre-Bid Conference

Deadline for Submission of Bids

Bid Opening

Monday, 20 February 2017, 

11:00 a.m.

Tuesday, 28 February 2017,

10:00 a.m.

Tuesday, 28 February 2017, 

2:00 p. m.


Philippine Embassy, Kirchenfeldstrasse 73-75, Bern, 3005, Switzerland

However, only bidders who have purchased the Bidding Documents shall be allowed  to participate  in the Pre-Bid Conference.


3. Bidding will be conducted through open competitive bidding procedures using a non-discretionary "pass/fail" criterion as specified in the revised Implementing Rules and Regulations (IRR) of Republic Act (R.A.) No. 9184, otherwise known as the "Government Procurement Reform Act of the Philippines" Bidding is open to all interested bidders, whether local or foreign subject to the conditions for eligibility provided under the IRR of RA9184.

4. Interested bidders may obtain further information from the Philippine Embassy­ BAC and inspect the Bidding Documents, Mondays to Fridays from 9:00 a.m. to 4:00 p.m, except on legal Swiss holidays.

5. A complete set of Bidding Documents may be purchased by interested bidders from the Embassy-BAC upon payment of a non-refundable fee in the amount of CHF 100.00.

It may also be downloaded free of charge from the website of the Philippine Embassy website (link) and from the DFA website, provided that the bidders shall pay the non­ refundable fee for the Bidding Documents not later than the submission of their bids.

6. Bids must be submitted to the Embassy- BA Con or before 28 February 2017,

at 10:00 a.m. All bids must be accompanied by a bid security in any of

the acceptable forms in the amount stated in Section 27.2 of the IRR of RA.


Form of Bid Security

Amount of Bid Security

(Equal to Percentage of the ABC)

a) Cash or cahier's/manager's check issued by  a duly registered bank in Switzerland

Two percent (2%) equal to

CHF 1,368.36


b) Bank draft/guarantee or irrevocable letter of credit issued by a Universal of Commercial Bank (Provided, however, that it shall be confirmed or authenticated by a Universal or Commercial Bank, if issued by a foreign bank)


c) Surety bond callable upon demand issued by a surety or insurance company duly registered in Switzerland.



Five percent (5%) equal to  CHF 3,420.89

Bid Opening shall be on 28 February 2017, 2:00 p.m. at the Philippine Embassy in Berne, Bids will be opened in the presence of the bidders or their authorized representatives who choose to attend. Late bids will not be accepted.

7. The Philippine Embassy reserves the right to accept or reject any bid, to annul the bidding process, and to reject all bids at any time prior to contract award, without incurring any liability to the affected bidder or bidders.

8. For further information, please refer to:

Embassy of the Republic of the Philippines-Bids and Awards Committee

Kirchenfeldstarsse 73-75 Bern, 3005 Switzerland

Email address: This email address is being protected from spambots. You need JavaScript enabled to view it.; This email address is being protected from spambots. You need JavaScript enabled to view it.

Tel No. (+41-31) 3501717/3501715